Why Software Partnership is Better Than Ordinary One-off Projects [+ Our Approach]


Why Software Partnership is Better Than Ordinary One-off Projects [+ Our Approach]

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SashaContent Manager

Sasha the Creator

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12 min read



In the dynamic world of software development, the way businesses and developers engage is seeing a significant shift. Traditionally, many opted for one-off projects, where the relationship was transactional, with a defined start and endpoint. 

However, the contemporary landscape is leaning more towards software partnerships, characterized by sustained collaboration and a shared vision for long-term goals. Software partnerships offer a depth of understanding, continuity, and mutual growth that one-off projects often cannot match. 

As we delve into this topic, we'll explore the nuances that set these two approaches apart and why the industry is emphasizing the importance of enduring partnerships.

On the spot

Software partnership involves ongoing collaboration between clients and vendors, while one-off projects are standalone engagements with a defined scope and endpoint.

Software partnership has its advantages:
⦿ Long-term collaboration
⦿ Shared risks
⦿ Continuous improvement
⦿ Cost efficiency in the long run
⦿ Ongoing support
⦿ Flexibility in project growth
⦿ Trust and reliability

And limitations:
⦿ Potential complacency
⦿ Dependency
⦿ Contractual complexities
⦿ Exit barriers
⦿ Reduced competition

One-off projects also have their benefits:
⦿ Clear boundaries
⦿ Flexibility to changes
⦿ Cost efficiency in the short-term
⦿ Specific expertise
⦿ Fresh perspectives

And drawbacks:
⦿ Lack of deep understanding
⦿ Onboarding overhead
⦿ Inconsistency
⦿ Lack of post-completion support
⦿ Missed synergies
⦿ Risk of additional workload
⦿ Relationship limitations
⦿ Higher long-term costs

The choice between partnership and one-off projects requires careful evaluation of several important aspects such as the project's scope, budget, long-term goals and a company's strategic direction.

Curious to find out more about software partnership and one-off projects? Read on!

Defining Key Terms

Software partnership

Software partnership refers to a long-term collaborative agreement between businesses or between a business and a software development team. Unlike a transactional relationship, a software partnership is built on mutual trust, shared objectives, and a commitment to growth together over time. These partnerships are often formed to leverage each company's strengths and capabilities to create innovative and high-quality software solutions. 

Characteristics of such partnerships include:

  • regular communication;
  • shared resources;
  • iterative feedback loops;
  • joint decision-making;
  • understanding that evolves with each project, resulting in enhanced efficiency and a long-term commitment.

In the technology industry, eminent examples of software partnerships include the collaboration between Microsoft and Adobe to integrate their software products for enhanced user experience, and the partnership between Google and Intel to optimize Android operating systems for Intel processors.

On the flip side, One-Off Projects are transactional in nature. They typically have a well-defined scope with clear start and end points. Once the project is delivered, the engagement between a client and a software developer or team concludes. The relationship is centered around the delivery of a particular product or service, without a broader vision for extended collaboration. 

Characteristics of one-off projects include:

  • fixed terms;
  • set budgets;
  • limited post-project engagement.

An example might be a company hiring a developer to create a website; once the site is live and handed off, the engagement ends. It is important to distinguish one-off projects from long-term software partnerships, as their nature and requirements can be significantly different.

Advantages and Limitations of Software Partnerships

Software partnership

As with any business decision, choosing between a software partnership or a one-off project should be informed by a clear understanding of the benefits and potential drawbacks.


Long-Term Collaboration. Software partnerships foster a sustained relationship, allowing both parties to understand and anticipate each other's needs better over time.

Shared Risks. Both entities work collaboratively, ensuring that challenges, potential pitfalls, and the responsibilities of addressing them are shouldered together, leading to a more balanced and less daunting project landscape.

Continuous Improvement. Feedback is consistent and iterative in partnerships, facilitating continuous improvement and refinement of the product.

Cost Efficiency in the Long Run. Over time, the familiarity of the partnership can lead to streamlined processes, reducing overheads and leading to cost savings.

Ongoing Support. Partnership ensures a continuous line of support. Where software evolves or unforeseen challenges arise post-launch, there's an assurance of expertise and assistance from a familiar team, which leads to better product sustainability and smoother software life cycles. 

Flexibility in Project Growth. Given the long-term nature of the relationship, there's room for adjustments, pivots, and changes as both parties grow and evolve.

Trust and Reliability. Continuous engagements breed trust, ensuring that both parties can rely on each other, particularly during challenging phases.


Potential Complacency. There's a risk of becoming too comfortable, leading to reduced innovation or settling for the status quo.

Dependency. Over-reliance on a single partner can be risky, especially if there are unforeseen challenges or changes on either side.

Contractual Complexities. Longer-term commitments might lead to more complex contractual agreements, which could become restrictive.

Exit Barriers. If either party wishes to end the partnership, the process might be more intricate and possibly contentious, given the intertwined interests and investments.

Reduced Competition. By committing to a long-term partner, there might be fewer opportunities to explore what other vendors or teams might bring to the table.

Advantages and Limitations of One-Off Projects

Software partnership


Clear Boundaries. One-off projects come with defined start and end dates, ensuring that both parties are aware of the timeline and can allocate resources accordingly.

Flexibility to Changes. Since these projects are short-term, businesses can quickly switch vendors or technologies without long-term commitments if they're not satisfied.

Cost Efficiency in the Short Term. Given the project's limited scope, businesses can often negotiate better rates and reduce overhead associated with prolonged engagements.

Specific Expertise. Companies can engage specialists precisely for the project's requirements without considering long-term compatibility.

Fresh Perspectives. Engaging different teams for various projects can bring in new ideas and methodologies, fostering innovation.


Lack of Deep Understanding. Short-term engagements might prevent vendors from fully understanding a client's long-term vision or corporate culture.

Onboarding Overhead. Every new project might require a fresh onboarding process, consuming valuable time and resources.

Inconsistency. Different vendors or teams across projects can lead to inconsistencies in quality, communication, and output.

Lack of Post-Completion Support. Once the project ends, getting support or modifications might become challenging unless stipulated in the agreement.

Missed Synergies. The ephemeral nature of one-off projects might prevent teams from building on previous work or insights, leading to missed opportunities for optimization.

Risk of Additional Workload. Given the defined boundaries, any additional requirements can lead to delays or increased costs.

Relationship Limitations. Building lasting relationships that can provide value over time might be hampered due to the project's short-term nature.

Higher Long-Term Costs. While initial costs might be lower, the accumulation of expenses from multiple one-off projects and potential redoing of similar tasks can increase long-term expenditures.

While one-off projects offer flexibility and specificity, they come with their huge set of challenges, especially concerning consistency, long-term support, and relationship building. Companies must weigh these advantages against the limitations when deciding their engagement model.

Considerations When Choosing Between Partnerships and One-Off Projects

Software partnership

To decide which approach's benefits suit more, a business needs to meticulously evaluate the following several vital aspects:

  • Firstly, the project's scope is paramount. For expansive projects with multifaceted requirements, a partnership might offer the depth and consistency needed. Conversely, a smaller, clearly defined project could benefit from the concise nature of a one-off arrangement. 
  • The budget is another significant factor. While partnerships often involve a consistent financial commitment, one-off projects can sometimes provide cost savings, but may not be worthwhile in the long term.
  • Long-term goals should also be at the forefront of the decision-making process. If a company envisions a lasting digital transformation or continuous software development, partnerships can offer sustained support and growth. 
  • Additionally, the company's strategic direction plays a role. Those seeking to establish themselves as innovators in the tech space might benefit from a stable partnership that aligns with their evolving needs.

Ultimately, the decision between partnerships and one-off projects should align with a company's immediate needs while also considering future aspirations.

How We Cooperate with Our Clients

In our 11+ year journey as a software solutions provider, we've recognized the immense value that a partnership approach offers. 350+ successful software partnerships we've cultivated often translate into a deep understanding of our Clients' needs, leading to more tailored, efficient solutions. 

Continuous communication is our cornerstone, fostering an environment where feedback loops are tight, and iterative improvements become the norm. Rather than merely executing a brief, we integrate ourselves as a strategic partner, invested in the long-term success of our Client's vision. 

One notable instance was our collaboration with Pfister. We upgraded both the main website and manager platform to the most up-to-date version of SAP Commerce with all the benefits. We also provided enhancements to the CI/CD process, SAP ERP integration, and pricing. As a result, Pfister experienced a surge in revenue due to increased online shopping capabilities, 4x faster pricing calculations, operational savings, and reduced downtime due to CI/CD process optimization.

This partnership yielded a software solution that not only met their immediate requirements but also adapted to their evolving needs, underscoring the dynamic nature of long-term collaborations. 

Another testament to the effectiveness of our partnership approach was with Yahoo. Our experts replaced the monolithic server architecture with microservices, modernized campaign management and publishing on the API side, improved backend integrations, and implemented new technologies. As a result, Yahoo increased the speed and performance of its platform, improved security, and modernized its architecture and code. Here continuous engagement led to innovations that significantly enhanced their user experience, showcasing tangible benefits delivered.

In essence, our cooperative model champions a partnership that drives growth, innovation, and sustainable success for all parties involved. Here are some of our projects. Even more you can see in our success stories.

Software partnership PC 9 (How We Cooperate with Our Clients)

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Tips from SENLA Experts for Building a Successful Software Partnership

Clear Communication and Defined Roles

Clear communication forms the backbone of any successful partnership. In software development, it's crucial to establish a mutual understanding right from the outset. Defining roles is equally important, ensuring that every team member knows their responsibilities and how they fit into the broader project. This clarity prevents overlaps and gaps in tasks, facilitating smooth progress.

Mutual Respect and Trust-building

A partnership is more than just a business transaction; it's a relationship. Mutual respect acknowledges the expertise and value each party brings to the table. Trust, on the other hand, is built over time, nurtured by consistent actions, transparency, and open dialogue. Prioritizing these elements fosters a more collaborative and fruitful partnership.

Setting Clear Expectations and Objectives

Before diving into the intricacies of a project, it's imperative to set clear expectations. What does success look like for both parties? By outlining specific objectives, partners create a shared vision, which serves as a guiding light throughout the project's duration.

Regular Check-ins and Reviews

Consistent communication doesn't end after the initial project discussions. Regular check-ins ensure that everyone remains aligned and any potential issues are addressed promptly. Periodic reviews, meanwhile, provide opportunities to assess progress, recalibrate if needed, and celebrate achieved milestones.

In The End

Software partnerships offer continuity, adaptability, and a deeper understanding of mutual goals, proving invaluable in navigating the complexities of the tech industry. While one-off projects have their place and can address specific, short-term needs, the sustained collaboration inherent in partnerships often yields richer, more impactful results over time. It's essential for businesses to not merely get swayed by trends but to meticulously weigh the advantages and drawbacks of both approaches. 

SENLA offers tight partnerships with Clients in the software industry, providing the ultimate solutions. Fill out the form below and see for yourself.


Eagerness to deliver

We don't limit ourselves with standard practices and agreed-upon conditions only. If a project starts demanding more, we are the first to discuss. Be it additional development, new platform integrations, or personal visits — we will do everything to ensure that our Clients are happy. You can learn how we work in our cases section.

Experienced and knowledgeable teams

We built hundreds of products for a variety of industries and are experienced in different ways of writing code. For example, in using open-source or third-party libraries or frameworks. Our teams are well-versed in the peculiarities of their licensing and code rights usage to prevent our Clients from having any copyright issues.

Fully transparent process

We provide full cooperation transparency to you by assigning certified project managers, and regularly demonstrating and reporting on the work done to ensure the achievement of high results.

Frequently Asked Questions

What benefits will I get from a long-term software partnership with SENLA?

With a long-term partnership, you benefit from a deeper understanding between our teams, resulting in smoother communication, faster response times, and tailored solutions that evolve with your business needs. It fosters trust, which translates to consistent quality and innovation. 

How do you ensure continuity and consistent quality throughout the partnership?

We provide different collaboration models for our partners. Chosen teams become intimately familiar with your business, goals, and tech infrastructure. They undergo regular training, feedback sessions, and performance evaluations based on the partnership's requirements. This continuous engagement guarantees that the quality and understanding only deepens over time.

How do we start cooperation?

First is an introductory call with our BD team to clarify the project needs. Upon your request, we sign an NDA. After the evaluation, we offer a preliminary solution (CVs, timelines, etc.). If everything is OK, our staff can get to work in as little as 5 -10 business days, depending on the engagement model that you choose.

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